November 14, 2011 Study Session
1. Design and Funding of the Police Station.
Dave Straus of Straus and Seibert Architects explained the remodel and expansion of the existing police station and the Public Safety Bond Committee made their recommendation to move forward with Phase 1 of the plan and to use existing resources to pay for the project.
2. City Administrator Recruitment Process.
The City Council discussed the selection criteria to use to evaluate and screen candidates for the City Administrator position. Council also discussed the selection process.
November 15, 2011 Regular Meeting
IV. Mayor’s Announcements
• The Mayor invited the public to submit their comments on the selection criteria for a new City Administrator to tina@ashland.or.us.
• Councilor Slattery spoke of Dave Fortmiller, a resident of Ashland since 1935 and his many contributions to the community. The Mayor called for a moment of silence in recognition of Fortmiller.
VI. Special Presentation and Awards
Staff liaison to the Tree Commission, Michael Piña announced the Redwood tree at 65 Granite as the 2011 Tree of the Year with the large Magnolia in front of the McCall House as the runner up.
VII. Consent Agenda.
Consent items were approved including:
1. Minutes of the Boards, Commissions and Committees
2. The Mayor’s appointment of Mark Weir to the Conservation Commission.
3. The Mayor’s appointment of Brett Ainsworth to the Housing Commission.
4. The Council approved a letter of support for Sky Research and their grant application for Connect Oregon IV in order to build a hangar at the Ashland Municipal Airport.
5. The award of an $184,890 contract to Smith Sheet Metal for the replacement of the Service Center roof.
6. The award of a public contract for Municipal Audit Services.
7. The City entered into an Intergovernmental Agreement with the Oregon Department of Transportation providing the use of the City’s front end loader to load cinders in exchange for ODOT providing the cinders
8. Council approved a letter of support for the Central Oregon and Pacific Railroad (CORP) for connect Oregon IV grant application for rail runnel enhancement.
VIII Public Hearing
The Council held a Public Hearing on a revised ordinance for development standards for location of Wireless Communication Facilities and directed staff to remove requirements for the preference of co-locating wireless communication facilities if there is no visual or aesthetic impact and leave the rest of the ordinance the same.
XI.1 Recommendation of the Public Safety Bond Committee (PSBC) on Police Station
Council accepted the recommendation of the PSBC to expand and improve the existing police station using existing resource to fund the project. Council approved the use of forfeiture monies and CIP monies to pay for the project.
XI.2 Transit and RVTD Update
Council approved extending the current transit reduced fare agreement with RVTD and continuing the $10,000 low income transit pass program to June 30, 2012. Councilors Chapman and Lemhouse will serve on the transit sub-committee.
XII.1 Second Reading of Ordinance regarding Buildable Lands Inventory
Council approved second reading of An Ordinance Amending the City of Ashland Comprehensive Plan to Adopt the Buildable Lands Inventory as Supporting Documentation to the City of Ashland Comprehensive Plan.
XII.2 Second reading of an ordinance amending the Zoning Map and Ashland Land Use Ordinance to implement the recommendations of the Pedestrian Places Project
Council approved second reading on four ordinances related to the Pedestrian Places Project:
1) Ordinances Amending the Zoning Map and Ashland Land Use Ordinance for the Pedestrian Places Project
2) Ordinance Amending the City of Ashland Municipal Code Creating a New Chapter 18.56 Overlay Zones, Including the Residential Overlay and Airport Overlay
3) Ordinance Amending AMC 18,72,080 Sire Design and Use Standards Implementing the Recommendations of the Pedestrian Places Project
4) Ordinance Amending AMC 18,08.651, 18.12.020, 18.68.050, 18.72.030, 18.72.090, 18.88, 18.88.080, 18.92, 18.108.060 and 18.108.080 of the Ashland Municipal Code and Land Use Ordinance Implementing the Recommendations of the Pedestrian Places Project.
Council also approved Findings of Fact and Conclusions of Law for Amendments to the City of Ashland Zoning Map and Land Use Ordinance Implementing the Recommendation of the Pedestrian Places Project.
XIII Other Business
Interim City Administrator Larry Patterson reported on the recent attendance of Councilors and staff at the League of Oregon Cities conference held in late September.
Wednesday, November 16, 2011
Thursday, November 3, 2011
One Minute Minutes November 1
October 31, 2011 – Study Session
No meeting was held.
November 1, 2011 - Regular Meeting
Announcements:
1) County Commissioner Don Skundrick thanked the City of Ashland for its participation and commitment to the Regional Problem Solving process.
2) Councilor Slattery introduced the SOU student body president and vice president.
Consent Agenda.
Consent items were approved including:
1. Minutes of the Boards, Commissions and Committees
2. Applications and matching funds to two Assistance Fire Fighter Grants including one for an aerial ladder truck and for a personal protection equipment and radiation monitoring.
3. The appointment of Councilor Silbiger as the Council Liaison to the Ashland Community Hospital Board.
4. The results of the sale of General Obligation bonds for construction of Fire Station #2.
5. A resolution to adjust budget appropriations for changes in operational expenses, reestablishing a police officer and firefighter positions which were cut in 2008.
6. A Liquor License Application from Kevin Dikes dba Cebolla Bar and Grill at 1951 Ashland Street.
VIII.1. Public hearing and first reading of an ordinance to consider amending the development standards for wireless communication facilities.
Council delayed First Reading of the ordinance and directed staff to prepare language on the procedures to engage a 3rd party for verification and analysis of applications for rooftop wireless communication facilities.
VIII.2. Public hearing and first reading of an ordinance amending the Zoning Map and Ashland Land Use Ordinance to implement the recommendations of the Pedestrian Places Project.
1) Council approved first reading of an ordinance amending the City of Ashland Zoning Map to Add a Pedestrian Places Overlay map proposed by the Planning Commission and move to second reading on November 15.
2) Council approved first reading of an ordinance amending the Ashland Municipal Code Creating a New Chapter 18.56 Overlay Zones and the Planning Commission recommendation for shadow plan allowance and diagram and move to second reading on November 15.
3) Council approved first reading of an ordinance amending the Ashland Municipal Code 18.72.080 Site Design and Use Standards Implementing the Recommendation of the Pedestrian Places Project and the Planning Commission recommendation for shadow plans allowance and diagram and move to second reading on November 15.
4) Council approved first reading of an ordinance amending AMC 18,08,651, 18.12.020, 18.68.050, 18.72.030, 18.72.080, 18.72.090, 18.88, 18.88.080, 19.92, 18.108, 060 AND 18.18.080 of the Ashland Municipal Code and Land Use Ordinance Implementing the Recommendation of the Pedestrian Places Project and the Planning Commission recommendation of a shadow plan and design and move to second reading on November 15.
X.1. First Reading of Ordinance Amending Comprehensive Plan to Adopt Buildable Lands Inventory (BLI).
Council approved first reading of an ordinance amending the City of Ashland Comprehensive plan to adopt the Buildable Lands Inventory as a supporting document, and move to second reading.
X.2. Resolution replacing annual budget process with biennial approach.
Council approved a Resolution to implement a biennial budget for FY 2012/13.
XI.1. Contract with JBR Environmental Consultants, Inc.
Council approved a contract with JBR Environmental Consultants, Inc, in the amount of $49,080 to conduct additional soil and groundwater sampling, testing and monitoring at the Lithia Springs property.
XI.2. Appointment of Council Liaison to the Mount Ashland Association Board (MAA).
Council appointed Councilor Slattery as the Council Liaison to the MAA Board.
XI.3. First Quarter Financial Report.
Council approved the First Quarter Financial Report
XIII. Other Business from the Council.
Council requested staff develop guidelines on for City –sponsored events and agreed not to reimburse expenses for the Climate Change event.
No meeting was held.
November 1, 2011 - Regular Meeting
Announcements:
1) County Commissioner Don Skundrick thanked the City of Ashland for its participation and commitment to the Regional Problem Solving process.
2) Councilor Slattery introduced the SOU student body president and vice president.
Consent Agenda.
Consent items were approved including:
1. Minutes of the Boards, Commissions and Committees
2. Applications and matching funds to two Assistance Fire Fighter Grants including one for an aerial ladder truck and for a personal protection equipment and radiation monitoring.
3. The appointment of Councilor Silbiger as the Council Liaison to the Ashland Community Hospital Board.
4. The results of the sale of General Obligation bonds for construction of Fire Station #2.
5. A resolution to adjust budget appropriations for changes in operational expenses, reestablishing a police officer and firefighter positions which were cut in 2008.
6. A Liquor License Application from Kevin Dikes dba Cebolla Bar and Grill at 1951 Ashland Street.
VIII.1. Public hearing and first reading of an ordinance to consider amending the development standards for wireless communication facilities.
Council delayed First Reading of the ordinance and directed staff to prepare language on the procedures to engage a 3rd party for verification and analysis of applications for rooftop wireless communication facilities.
VIII.2. Public hearing and first reading of an ordinance amending the Zoning Map and Ashland Land Use Ordinance to implement the recommendations of the Pedestrian Places Project.
1) Council approved first reading of an ordinance amending the City of Ashland Zoning Map to Add a Pedestrian Places Overlay map proposed by the Planning Commission and move to second reading on November 15.
2) Council approved first reading of an ordinance amending the Ashland Municipal Code Creating a New Chapter 18.56 Overlay Zones and the Planning Commission recommendation for shadow plan allowance and diagram and move to second reading on November 15.
3) Council approved first reading of an ordinance amending the Ashland Municipal Code 18.72.080 Site Design and Use Standards Implementing the Recommendation of the Pedestrian Places Project and the Planning Commission recommendation for shadow plans allowance and diagram and move to second reading on November 15.
4) Council approved first reading of an ordinance amending AMC 18,08,651, 18.12.020, 18.68.050, 18.72.030, 18.72.080, 18.72.090, 18.88, 18.88.080, 19.92, 18.108, 060 AND 18.18.080 of the Ashland Municipal Code and Land Use Ordinance Implementing the Recommendation of the Pedestrian Places Project and the Planning Commission recommendation of a shadow plan and design and move to second reading on November 15.
X.1. First Reading of Ordinance Amending Comprehensive Plan to Adopt Buildable Lands Inventory (BLI).
Council approved first reading of an ordinance amending the City of Ashland Comprehensive plan to adopt the Buildable Lands Inventory as a supporting document, and move to second reading.
X.2. Resolution replacing annual budget process with biennial approach.
Council approved a Resolution to implement a biennial budget for FY 2012/13.
XI.1. Contract with JBR Environmental Consultants, Inc.
Council approved a contract with JBR Environmental Consultants, Inc, in the amount of $49,080 to conduct additional soil and groundwater sampling, testing and monitoring at the Lithia Springs property.
XI.2. Appointment of Council Liaison to the Mount Ashland Association Board (MAA).
Council appointed Councilor Slattery as the Council Liaison to the MAA Board.
XI.3. First Quarter Financial Report.
Council approved the First Quarter Financial Report
XIII. Other Business from the Council.
Council requested staff develop guidelines on for City –sponsored events and agreed not to reimburse expenses for the Climate Change event.
Thursday, October 20, 2011
One Minute Minutes October 17 and 18
October 17, Study Session.
Council discussed allocation of ending fund balances and the economic, cultural and sustainability grant program. Both items will return to Council in future regular meetings for deliberation and decision.
October 18, 2011 Regular Meeting
Special Presentations & Awards
1) Partners of AFR updated the Council on their work over the past year. Recognition awards were presented to former Fire Chief Keith Woodley and former USFS District Ranger Linda Duffy for their leadership.
2) Councilor Slattery read a proclamation declaring October 16 – 22, 2011 as National Friends of the Library Week.
3) Mayor Stromberg presented a plaque to outgoing City Administrator Martha Bennett .
Consent Agenda.
Consent items were approved including:
1. Minutes of the Boards, Commissions and Committees
2. A Liquor License Application from John Bohn dba Northwest Pizza.
3. A Liquor License Application from Xiao Yu dba Panda Garden
4. A Labor Agreement with the IBEW Electrical Union Local No. 659
5. The appointment of Larry Patterson as Interim City Administrator
6. The first quarterly update on the implementation of the Economic Development Strategy
7. A report from of discount and assistance programs in place to aid customers in paying their utility bills.
8. A telecommunication franchise for Sprint Communications.
9. An extension of the existing contract for legal services with Douglas McGeary.
VIII.1. Public Hearing on Buildable Lands Inventory.
Council heard a presentation on the City’s inventory of vacant and underdeveloped lands. Council will consider first reading of “An Ordinance Amending the City of Ashland Comprehensive Plan to Adopt the Buildable Lands Inventory as Supporting Documentation to the City of Ashland Comprehensive Plan” at their meeting on November 1, 2011.
X.1. Ad Hoc Homelessness Steering Committee.
Council deliberated on the proposals submitted by the committee at the last meeting and staff suggestions and took the following actions:
1) Council approved placement of a portable toilet adjacent to the recycling area in the Calle for a one year trial period.
2) Council voiced support for the concept of a Day Use Center in Ashland.
3) Council approved the placement of four donation boxes in the downtown area and encouraged the committee to work with the Chamber on appropriate signage.
4) Council did not approve the extension of the ad hoc Homelessness Committee beyond March 2012, but they will remain open to the possibility of extending the committee after the next report..
X.2. Biennial Budget.
This item was postponed to a future meeting due to time constraints.
X.3. Clarification of Proposed Agreement with MAA.
Council decided to go back to the amount negotiated with MAA for restoration, which is the amount set by the Forest Service in the SUP plus inflation.
XII.1. Ordinance fixing Quorum Requirements.
Council approved second reading of this ordinance.
XIII. Other Business from the Council. The item was postponed to a future meeting due to time constraints
Council discussed allocation of ending fund balances and the economic, cultural and sustainability grant program. Both items will return to Council in future regular meetings for deliberation and decision.
October 18, 2011 Regular Meeting
Special Presentations & Awards
1) Partners of AFR updated the Council on their work over the past year. Recognition awards were presented to former Fire Chief Keith Woodley and former USFS District Ranger Linda Duffy for their leadership.
2) Councilor Slattery read a proclamation declaring October 16 – 22, 2011 as National Friends of the Library Week.
3) Mayor Stromberg presented a plaque to outgoing City Administrator Martha Bennett .
Consent Agenda.
Consent items were approved including:
1. Minutes of the Boards, Commissions and Committees
2. A Liquor License Application from John Bohn dba Northwest Pizza.
3. A Liquor License Application from Xiao Yu dba Panda Garden
4. A Labor Agreement with the IBEW Electrical Union Local No. 659
5. The appointment of Larry Patterson as Interim City Administrator
6. The first quarterly update on the implementation of the Economic Development Strategy
7. A report from of discount and assistance programs in place to aid customers in paying their utility bills.
8. A telecommunication franchise for Sprint Communications.
9. An extension of the existing contract for legal services with Douglas McGeary.
VIII.1. Public Hearing on Buildable Lands Inventory.
Council heard a presentation on the City’s inventory of vacant and underdeveloped lands. Council will consider first reading of “An Ordinance Amending the City of Ashland Comprehensive Plan to Adopt the Buildable Lands Inventory as Supporting Documentation to the City of Ashland Comprehensive Plan” at their meeting on November 1, 2011.
X.1. Ad Hoc Homelessness Steering Committee.
Council deliberated on the proposals submitted by the committee at the last meeting and staff suggestions and took the following actions:
1) Council approved placement of a portable toilet adjacent to the recycling area in the Calle for a one year trial period.
2) Council voiced support for the concept of a Day Use Center in Ashland.
3) Council approved the placement of four donation boxes in the downtown area and encouraged the committee to work with the Chamber on appropriate signage.
4) Council did not approve the extension of the ad hoc Homelessness Committee beyond March 2012, but they will remain open to the possibility of extending the committee after the next report..
X.2. Biennial Budget.
This item was postponed to a future meeting due to time constraints.
X.3. Clarification of Proposed Agreement with MAA.
Council decided to go back to the amount negotiated with MAA for restoration, which is the amount set by the Forest Service in the SUP plus inflation.
XII.1. Ordinance fixing Quorum Requirements.
Council approved second reading of this ordinance.
XIII. Other Business from the Council. The item was postponed to a future meeting due to time constraints
Wednesday, October 5, 2011
One Minute Minutes from October 4 & 5
October 3, Study Session. At SOU in Stevenson Union Arena at 5:30 p.m.
Council met with the RVTD Board. Council and the Board discussed RVTD’s application for CMAQ funds that would allow RVTD to offer either evening or weekend service for three years. They discussed ways to increase support from other regional jurisdictions for this application. The two agencies also discussed options for passes for low income residents and for employees of Ashland-based businesses. The City’s transit subcommittee and RVTD staff will continue to explore options.
October 4, 2011 Regular Meeting
Executive Session.
Council met in Executive Session to discuss labor negotiations, property negotiations, and employment of a public official.
Special Presentations & Awards
Players of three Ashland Little League All-Star teams were introduced to the City Council. The players and their coaches were acknowledged for their accomplishments and good sportsmanship.
Councilor Chapman read a proclamation designating the week of October 9 Fire Prevention Week.
Councilor Slattery read a proclamation designating the week of October 1 Oregon Days of Culture.
Consent Agenda.
Consent items were approved including:
1. Adoption of a Resolution repealing the Resolution which establishes an AFN Advisory Board.
2. A trail easement from the Ashland Christian Fellowship Church.
3. An Intergovernmental Agreement with the City of Medford to provide building inspection services.
VIII.1. Public Hearing on Miscellaneous Fees and Charges.
Council approved a Resolution correcting, amending, and deleting section of the Miscellaneous Fees and Charges Document previously approved by Resolution 2011-26.
X.1. Finalizing Agreement with MAA.
Council reviewed the draft agreement with MAA to relinquish the SUP and convey the assets and reviewed the proposed amendments from MAA.
Council made the following changes to the proposed MAA agreement:
1) 4.a The City shall have the right annually to appoint one person to serve as a non-voting liaison to the Board of Directors of the MAA. The City’s appointee will be provided with all information provided to directors, except that any such director will not participate in personnel or legal matters.
2) 4.d The City requires MAA to hold a minimum of $700,000, adjusted for inflation, in either unencumbered assets or in cash that would available to the City should MAA fail. Council specified that this is not intended to be the same as the Restoration Sum that the Forest Service will require as part of the Special Use Permit.
3) 4.e MAA agrees that it will not proceed with any logging, earth movement, or construction activities related to the portion of the expansions identified as Phase 1 until MAA has received a combination of cash contributions, binding financial commitments, and performance bonding necessary to cover the entire cost of Phase 1. The final details of Phase 1 will be defined by permits issued by USF but can be generally described as Ski Run Settlement Sale, a chairlift with new lower intermediate and novice runs, a warming hut , additional parking spaces, the widening of several existing runs, and 23 watershed restoration projects.
In addition, the Council agreed that conveying the permit property would further the public interest and approved the Agreement with the modifications listed above.
X.2. Biennial Budget.
This item was postponed to the next regular meeting due to time constraints.
XI.1. Ad Hoc Homelessness Steering Committee.
Council heard the presentation from the committee and public input on the work of the committee. Due to time constraints, Council deliberation and action on the committee recommendations will occur at the next regular meeting.
XII.1. Ordinance fixing Quorum Requirements.
Council approved first reading of an Ordinance Amending Meeting Quorum Requirements for City Boards and Commissions.
XIII. Other Business from the Council.
Due to time constraints, the report from Council members who attended the League of Oregon Cities Conference was postponed to a future meeting.
Council met with the RVTD Board. Council and the Board discussed RVTD’s application for CMAQ funds that would allow RVTD to offer either evening or weekend service for three years. They discussed ways to increase support from other regional jurisdictions for this application. The two agencies also discussed options for passes for low income residents and for employees of Ashland-based businesses. The City’s transit subcommittee and RVTD staff will continue to explore options.
October 4, 2011 Regular Meeting
Executive Session.
Council met in Executive Session to discuss labor negotiations, property negotiations, and employment of a public official.
Special Presentations & Awards
Players of three Ashland Little League All-Star teams were introduced to the City Council. The players and their coaches were acknowledged for their accomplishments and good sportsmanship.
Councilor Chapman read a proclamation designating the week of October 9 Fire Prevention Week.
Councilor Slattery read a proclamation designating the week of October 1 Oregon Days of Culture.
Consent Agenda.
Consent items were approved including:
1. Adoption of a Resolution repealing the Resolution which establishes an AFN Advisory Board.
2. A trail easement from the Ashland Christian Fellowship Church.
3. An Intergovernmental Agreement with the City of Medford to provide building inspection services.
VIII.1. Public Hearing on Miscellaneous Fees and Charges.
Council approved a Resolution correcting, amending, and deleting section of the Miscellaneous Fees and Charges Document previously approved by Resolution 2011-26.
X.1. Finalizing Agreement with MAA.
Council reviewed the draft agreement with MAA to relinquish the SUP and convey the assets and reviewed the proposed amendments from MAA.
Council made the following changes to the proposed MAA agreement:
1) 4.a The City shall have the right annually to appoint one person to serve as a non-voting liaison to the Board of Directors of the MAA. The City’s appointee will be provided with all information provided to directors, except that any such director will not participate in personnel or legal matters.
2) 4.d The City requires MAA to hold a minimum of $700,000, adjusted for inflation, in either unencumbered assets or in cash that would available to the City should MAA fail. Council specified that this is not intended to be the same as the Restoration Sum that the Forest Service will require as part of the Special Use Permit.
3) 4.e MAA agrees that it will not proceed with any logging, earth movement, or construction activities related to the portion of the expansions identified as Phase 1 until MAA has received a combination of cash contributions, binding financial commitments, and performance bonding necessary to cover the entire cost of Phase 1. The final details of Phase 1 will be defined by permits issued by USF but can be generally described as Ski Run Settlement Sale, a chairlift with new lower intermediate and novice runs, a warming hut , additional parking spaces, the widening of several existing runs, and 23 watershed restoration projects.
In addition, the Council agreed that conveying the permit property would further the public interest and approved the Agreement with the modifications listed above.
X.2. Biennial Budget.
This item was postponed to the next regular meeting due to time constraints.
XI.1. Ad Hoc Homelessness Steering Committee.
Council heard the presentation from the committee and public input on the work of the committee. Due to time constraints, Council deliberation and action on the committee recommendations will occur at the next regular meeting.
XII.1. Ordinance fixing Quorum Requirements.
Council approved first reading of an Ordinance Amending Meeting Quorum Requirements for City Boards and Commissions.
XIII. Other Business from the Council.
Due to time constraints, the report from Council members who attended the League of Oregon Cities Conference was postponed to a future meeting.
Wednesday, September 21, 2011
One Minute Minutes September 19 and 20
September 19, 2011
The Council discussed professional recruitment services for a new City Administrator and discussed a two–year budget process.
September 20, 2011Regular Meeting
Special Announcements
Jeff and Sam Allen updated the Council on the Solar4Schools program at Helman School and thanked the Council and the community for support of the project.
Consent Agenda
Consent items were approved including:
1. Minutes of the Boards, Commissions and Committees
Councilor Silbiger noted there was not a quorum at the Planning Commission meeting of August 23.
2. Three grant applications to fund future Public Works and Parks and Recreation Department projects and programs.
3. An update on Council Goals.
4. The Mayor’s appointment of James Berge to the Forest Lands Commission.
5. The Mayor’s addition of membership to the Public Arts Commission for a student liaison.Councilor Slattery voiced support of student liaisons for all City commissions.
6. A 12 month lease of property at 5 Water Street located at the corner of ‘B’ and Water Streets
7. An agreement with the Oregon Department of Transportation to fund the Walker Avenue Safe Routes to School project.
8. An Agreement with Waters Consulting Group, Inc. for professional recruitment services.
VIII.1 Public Hearing to raise electric rates
Council approved the Resolution raising electric rates 4% effective October 20, 2011. Council directed staff to prepare a report of the existing utility assistance programs with information on the funds allocated to the programs, income level requirements to qualify for assistance, the number of households who have benefited from the programs and the number of accounts that were turned off due to lack of payments.
IX Public Forum
Emery Way announced that the group Phronesis is calling for a boycott of Mt. Ashland and their sponsors. He invited individual Councilors to join the effort.
XI.1 Voting delegate for League of Oregon Cities membership meeting
Councilor Silbiger will serve as the voting delegate and Councilor Chapman as the alternate delegate.
XII.1 Report from Councilor Silbiger on Ashland Community Hospital
Councilor Silbiger met with the Executive Committee of the Ashland Community Hospital. They are looking at consultants and are developing a Public Information campaign. Council expressed their preference the hospital seek public input prior to seeking a consultant.
XII.2 Report from Finance Director, Lee Tuneberg on recent electrical outage
Finance Director Lee Tuneberg gave an update on the recent electrical outage that occurred last Thursday as a result of a small animal coming into contact with an exposed conductor at the Mountain Avenue substation. Tuneberg explained various components of the substation are exposed and crews are gradually insulating equipment as time and funds permit. He estimates replacement of the damaged equipment will be approximately $20,000.
The Council discussed professional recruitment services for a new City Administrator and discussed a two–year budget process.
September 20, 2011Regular Meeting
Special Announcements
Jeff and Sam Allen updated the Council on the Solar4Schools program at Helman School and thanked the Council and the community for support of the project.
Consent Agenda
Consent items were approved including:
1. Minutes of the Boards, Commissions and Committees
Councilor Silbiger noted there was not a quorum at the Planning Commission meeting of August 23.
2. Three grant applications to fund future Public Works and Parks and Recreation Department projects and programs.
3. An update on Council Goals.
4. The Mayor’s appointment of James Berge to the Forest Lands Commission.
5. The Mayor’s addition of membership to the Public Arts Commission for a student liaison.Councilor Slattery voiced support of student liaisons for all City commissions.
6. A 12 month lease of property at 5 Water Street located at the corner of ‘B’ and Water Streets
7. An agreement with the Oregon Department of Transportation to fund the Walker Avenue Safe Routes to School project.
8. An Agreement with Waters Consulting Group, Inc. for professional recruitment services.
VIII.1 Public Hearing to raise electric rates
Council approved the Resolution raising electric rates 4% effective October 20, 2011. Council directed staff to prepare a report of the existing utility assistance programs with information on the funds allocated to the programs, income level requirements to qualify for assistance, the number of households who have benefited from the programs and the number of accounts that were turned off due to lack of payments.
IX Public Forum
Emery Way announced that the group Phronesis is calling for a boycott of Mt. Ashland and their sponsors. He invited individual Councilors to join the effort.
XI.1 Voting delegate for League of Oregon Cities membership meeting
Councilor Silbiger will serve as the voting delegate and Councilor Chapman as the alternate delegate.
XII.1 Report from Councilor Silbiger on Ashland Community Hospital
Councilor Silbiger met with the Executive Committee of the Ashland Community Hospital. They are looking at consultants and are developing a Public Information campaign. Council expressed their preference the hospital seek public input prior to seeking a consultant.
XII.2 Report from Finance Director, Lee Tuneberg on recent electrical outage
Finance Director Lee Tuneberg gave an update on the recent electrical outage that occurred last Thursday as a result of a small animal coming into contact with an exposed conductor at the Mountain Avenue substation. Tuneberg explained various components of the substation are exposed and crews are gradually insulating equipment as time and funds permit. He estimates replacement of the damaged equipment will be approximately $20,000.
Wednesday, September 7, 2011
One Minute Minutes September 5 and 6
September 5, 2011
In observance of the Labor Day Holiday the study session was cancelled.
September 6, 2011Regular Meeting
Mayor’s Announcements
The Mayor and Council observed a moment of silence in honor of Ralph Temple.
Special Announcements
September 7, 2011 was proclaimed as Spay and Neuter Day
Consent Agenda.
Consent items were approved including:
1. Minutes of the Boards, Commissions and Committees
2. A Special Procurement to use an alternative contracting approach for asphalt patching services.
3. An Application for a Technical Assistance grant from the Oregon Department of Land Conservation and Development to revise the land use ordinance to implement the Council goal to improve the land use process.
4. A request for a one-time co-sponsorship of the Monster Dash for the sole purpose of hanging a banner across E. Main Street.
5. A connection to the City’s sewer system of an existing commercial building locate at 2925 Highway 66, which is outside the city limits. It was noted that DEQ now oversees septic matters. Council directed staff to prepare a draft ordinance substituting Jackson County with DEQ in paragraph D in AMC 14.08.030.
Public Forum
Aaron Corbett spoke about reopening the investigation of September 11, 2001.
Jim McGinnis invited the Council to a climate change event on Wednesday September 14 at 5:00 p.m. at the Historic Ashland Armory
X.1.Water Conservation and Reuse Study and Comprehensive Water Master Plan Update. Staff presented an update on the Water Master Plan. The Council asked a number of questions about the two major water supply options being discussed by the advisory committee. The draft plan will be presented to Council in November or December with final adoption in early 2012.
X.2.Transit and RVTD Update.
Council approved the transit subcommittee recommendations to end the current $1.00 fare subsidy program on December 31, 2011. Council will meet with RVTD at a later date to discuss future transit options.
XI.1. A Resolution Establishing Criteria for the Refund of Community Development and Engineering Fees in the case of a Natural Disaster or Similar Event
Council voted to take no action on this item. Waiver requests would continue to be brought to the Council on a case by case basis.
XI.2. Clay Street and Chitwood Lane Properties
Council directed staff to negotiate the transfer of the Chitwood land area (0.32 acres) originally designated for affordable housing development of the City of Ashland Parks Comission for parks purposed in exchange for $125,0059 which shall be dedicated to the Housing Trust Fund.
Council directed staff not to take action on the Clay Street property at this time with the intent to re-evaluate the City’s options annually.
XI.3 Quorum Requirements
Council directed staff to prepare a draft ordinance substituting “Unless otherwise ordained, a meeting quorum shall consist of more than one half of the total number of authorized members of the body” for the current first sentence in Section 2.10.040
XII Other Business from Council
Council directed staff to implement an easy method for citizens to email the Council as a group, a method to archive those emails and to modify the existing comment to the council listserve to become a public forum.
In observance of the Labor Day Holiday the study session was cancelled.
September 6, 2011Regular Meeting
Mayor’s Announcements
The Mayor and Council observed a moment of silence in honor of Ralph Temple.
Special Announcements
September 7, 2011 was proclaimed as Spay and Neuter Day
Consent Agenda.
Consent items were approved including:
1. Minutes of the Boards, Commissions and Committees
2. A Special Procurement to use an alternative contracting approach for asphalt patching services.
3. An Application for a Technical Assistance grant from the Oregon Department of Land Conservation and Development to revise the land use ordinance to implement the Council goal to improve the land use process.
4. A request for a one-time co-sponsorship of the Monster Dash for the sole purpose of hanging a banner across E. Main Street.
5. A connection to the City’s sewer system of an existing commercial building locate at 2925 Highway 66, which is outside the city limits. It was noted that DEQ now oversees septic matters. Council directed staff to prepare a draft ordinance substituting Jackson County with DEQ in paragraph D in AMC 14.08.030.
Public Forum
Aaron Corbett spoke about reopening the investigation of September 11, 2001.
Jim McGinnis invited the Council to a climate change event on Wednesday September 14 at 5:00 p.m. at the Historic Ashland Armory
X.1.Water Conservation and Reuse Study and Comprehensive Water Master Plan Update. Staff presented an update on the Water Master Plan. The Council asked a number of questions about the two major water supply options being discussed by the advisory committee. The draft plan will be presented to Council in November or December with final adoption in early 2012.
X.2.Transit and RVTD Update.
Council approved the transit subcommittee recommendations to end the current $1.00 fare subsidy program on December 31, 2011. Council will meet with RVTD at a later date to discuss future transit options.
XI.1. A Resolution Establishing Criteria for the Refund of Community Development and Engineering Fees in the case of a Natural Disaster or Similar Event
Council voted to take no action on this item. Waiver requests would continue to be brought to the Council on a case by case basis.
XI.2. Clay Street and Chitwood Lane Properties
Council directed staff to negotiate the transfer of the Chitwood land area (0.32 acres) originally designated for affordable housing development of the City of Ashland Parks Comission for parks purposed in exchange for $125,0059 which shall be dedicated to the Housing Trust Fund.
Council directed staff not to take action on the Clay Street property at this time with the intent to re-evaluate the City’s options annually.
XI.3 Quorum Requirements
Council directed staff to prepare a draft ordinance substituting “Unless otherwise ordained, a meeting quorum shall consist of more than one half of the total number of authorized members of the body” for the current first sentence in Section 2.10.040
XII Other Business from Council
Council directed staff to implement an easy method for citizens to email the Council as a group, a method to archive those emails and to modify the existing comment to the council listserve to become a public forum.
Friday, September 2, 2011
Citizen Alert System
The City of Ashland, City of Medford, and Jackson County have partnered in the purchase of a Citizen Alert system which will significantly improve our ability to communicate with the public in an emergency as well as other significant events. Here are some of the highlights:
· The Citizen Alert system will notify citizens when a notification is sent out by Fire, Police, Public Works, or other designated City personnel. This can be done for an emergency or other major event such as a fire, missing person, major transportation issue, etc.
· This notification can be in the form of a call to the citizen’s land line, cell phone, SMS text, email, work phone, etc.
· The Citizen Alert system to be used by City of Ashland, City of Medford, and Jackson County utilizes the same data base.
· All land-lines are already in the data base. This is known as the ESN 911 (Emergency Service Number) information. This is the same data base that allows a 911 dispatcher to know where the call is coming from when you dial 911 from your land-line based home phone.
· There are two features of this system that allow citizens to customize it for their use. By “opting in” you can create a profile that improves how and when you receive notifications.
· When you opt-in you can define how you are notified, i.e. by land line, cell phone, text, email, etc., and prioritize in which order these notifications are made. There are up to 7 choices. You can set the priority of how the system contacts you. For example, you can set text as your #1 choice, email as #2, or whatever you prefer.
· Also when you opt-in you can list up to five locations where you want to receive notifications. This is attractive if you want to know about other locations such as your kid’s school, relative’s homes, place of business, etc. This also allows a relative who lives outside the area to opt-in to receive notifications affecting citizens in the area. For example, the out of state children of an elderly Ashland citizen can be alerted when a notification goes out for their parent.
· These features are only available if you opt-in. If you don’t, the system will only attempt contact on your land line. If you don’t have a land line, no contact will be attempted without you opting in.
The City of Ashland highly encourages all citizens of Ashland and Jackson County to opt-in to the Citizen Alert system. It only takes a minute or two. You can access the opt-in page by going to http://www.ashland.or.us/ and clicking on 'Opt-in to Citizen Alert' on the right side of the homepage. You will be linked to the opt-in page at the Citizen Alert system provider, Everbridge, and can then click on 'Sign Up' for Alerts.
If you have any questions please call Ashland Fire & Rescue at 541-482-2770. We’ll also be hosting a work shop soon that will allow citizens who don’t have computers or who are having difficulty to be assisted in opting-in by members of the department.
· The Citizen Alert system will notify citizens when a notification is sent out by Fire, Police, Public Works, or other designated City personnel. This can be done for an emergency or other major event such as a fire, missing person, major transportation issue, etc.
· This notification can be in the form of a call to the citizen’s land line, cell phone, SMS text, email, work phone, etc.
· The Citizen Alert system to be used by City of Ashland, City of Medford, and Jackson County utilizes the same data base.
· All land-lines are already in the data base. This is known as the ESN 911 (Emergency Service Number) information. This is the same data base that allows a 911 dispatcher to know where the call is coming from when you dial 911 from your land-line based home phone.
· There are two features of this system that allow citizens to customize it for their use. By “opting in” you can create a profile that improves how and when you receive notifications.
· When you opt-in you can define how you are notified, i.e. by land line, cell phone, text, email, etc., and prioritize in which order these notifications are made. There are up to 7 choices. You can set the priority of how the system contacts you. For example, you can set text as your #1 choice, email as #2, or whatever you prefer.
· Also when you opt-in you can list up to five locations where you want to receive notifications. This is attractive if you want to know about other locations such as your kid’s school, relative’s homes, place of business, etc. This also allows a relative who lives outside the area to opt-in to receive notifications affecting citizens in the area. For example, the out of state children of an elderly Ashland citizen can be alerted when a notification goes out for their parent.
· These features are only available if you opt-in. If you don’t, the system will only attempt contact on your land line. If you don’t have a land line, no contact will be attempted without you opting in.
The City of Ashland highly encourages all citizens of Ashland and Jackson County to opt-in to the Citizen Alert system. It only takes a minute or two. You can access the opt-in page by going to http://www.ashland.or.us/ and clicking on 'Opt-in to Citizen Alert' on the right side of the homepage. You will be linked to the opt-in page at the Citizen Alert system provider, Everbridge, and can then click on 'Sign Up' for Alerts.
If you have any questions please call Ashland Fire & Rescue at 541-482-2770. We’ll also be hosting a work shop soon that will allow citizens who don’t have computers or who are having difficulty to be assisted in opting-in by members of the department.
Thursday, August 18, 2011
One Minute Minutes August 15 and 16
August 15, 2011 Study Session
Electronic Packets. City Recorder Barbara Christensen discussed the transition from paper packets to electronic packets. Issues related to the PC Notebooks and ipads were discussed.
Electric Rates. Council and staff discussed the current status of the Electric Fund. Council directed the staff to schedule a public hearing to consider a 4% across-the-board increase in Electric Rates for the second meeting in September.
August 16, 2011 Regular Meeting
Consent Agenda. Council approved:
· The minutes of various boards and commissions
· The 3rd year of a contract with the Ashland Police Association.
· A 3 year contract with the Laborer’s union.
· An increase in the contract for construction of the Laurel Street Sidewalk Project
· A resolution authorizing the Finance Director to sell the G.O. Bonds for Fire Station #2.
· A contract with Springbrook software to replace the City’s utility billing software.
· Continued work on a TGM grant from the State of Oregon on a master plan for the Normal Avenue neighborhood
· An engineering contract to conduct work required by the Federal Energy Regulatory Commission for Hosler Dam.
· Discontinuation of Route #15 starting on September 5, 2011.
· A $10,000n increase in a contract for powder coating the downtown light poles.
· A contract with James McNamara to act as project manager for construction of Fire Station #2.
· A contract with Batzer construction to remove and repair 142 feet of the multi-use path near the West Bellevue Phase II subdivision.
· A contract with Pacific Power Products to repair a fire engine.
VIII.1. Agreement on SUP with Mount Ashland Association. Council took public testimony on an agreement that would dissolve the existing lease agreement, replace the lease with new terms, convey the property currently owned by the City to MAA, and require the City to relinquish the Special Use Permit for the Ski Area so that MAA can directly obtain the SUP. The public hearing was not completed on August 16, so it was continued to a Special Meeting of the City Council on August 30, 2011.
XI.1. Regional Problem Solving. Council adopted a new resolution stating the City’s request to have Jackson County address several issues in their adoption of RPS.
XI.2. Report on the 4th Quarter of Fiscal Year 2010-2011. Council accepted the report for the 4th quarter of the previous fiscal year.
XIII. Other Business from the Council. Council did not discuss either item due to lack of time.
Electronic Packets. City Recorder Barbara Christensen discussed the transition from paper packets to electronic packets. Issues related to the PC Notebooks and ipads were discussed.
Electric Rates. Council and staff discussed the current status of the Electric Fund. Council directed the staff to schedule a public hearing to consider a 4% across-the-board increase in Electric Rates for the second meeting in September.
August 16, 2011 Regular Meeting
Consent Agenda. Council approved:
· The minutes of various boards and commissions
· The 3rd year of a contract with the Ashland Police Association.
· A 3 year contract with the Laborer’s union.
· An increase in the contract for construction of the Laurel Street Sidewalk Project
· A resolution authorizing the Finance Director to sell the G.O. Bonds for Fire Station #2.
· A contract with Springbrook software to replace the City’s utility billing software.
· Continued work on a TGM grant from the State of Oregon on a master plan for the Normal Avenue neighborhood
· An engineering contract to conduct work required by the Federal Energy Regulatory Commission for Hosler Dam.
· Discontinuation of Route #15 starting on September 5, 2011.
· A $10,000n increase in a contract for powder coating the downtown light poles.
· A contract with James McNamara to act as project manager for construction of Fire Station #2.
· A contract with Batzer construction to remove and repair 142 feet of the multi-use path near the West Bellevue Phase II subdivision.
· A contract with Pacific Power Products to repair a fire engine.
VIII.1. Agreement on SUP with Mount Ashland Association. Council took public testimony on an agreement that would dissolve the existing lease agreement, replace the lease with new terms, convey the property currently owned by the City to MAA, and require the City to relinquish the Special Use Permit for the Ski Area so that MAA can directly obtain the SUP. The public hearing was not completed on August 16, so it was continued to a Special Meeting of the City Council on August 30, 2011.
XI.1. Regional Problem Solving. Council adopted a new resolution stating the City’s request to have Jackson County address several issues in their adoption of RPS.
XI.2. Report on the 4th Quarter of Fiscal Year 2010-2011. Council accepted the report for the 4th quarter of the previous fiscal year.
XIII. Other Business from the Council. Council did not discuss either item due to lack of time.
Tuesday, August 9, 2011
Thoughts on Senator Mark O. Hatfield
I worked for Senator Mark O. Hatfield for a little over a year back in 1993 and 1994. I was on a fellowship created by the Senator to honor another liberal Republican Senator’s family – Senator Jacob Javits from New York – to encourage students of public policy to bring their training to the U.S. Senate. I picked Senator Hatfield’s office because when I interviewed with the Senator and staff it felt immediately like “home.” Senator Hatfield filled his Washington D.C. offices with people from Oregon because he believed you had to know where Vale, Talent, Fossil, Cove, and Powers all are to represent the people of Oregon.
It was not a surprise this morning to learn that he has died. He had been ill for seven or so years, not much seen since he fell down in 2004.
His death is the end of an era. I grew up in a time when people could be “liberal Republicans” and “conservative Democrats,” and Senator Hatfield was definitely part of that era. I didn’t always agree with Mark Hatfield. He came from a very consistent set of political beliefs forged by his strong family, his faith, and his rapid rise in Oregon politics. He was the most “pro-life” person I know. So, he and I might not have agreed on abortion rights, but his views were consistent. He opposed abortion, but he also opposed the death penalty and was a proponent of peace. His Republican Party was the party of Abraham Lincoln and Herbert Hoover, which favored clear thought. His staff – both in Washington D.C. and in Oregon – reflected that same degree of independence. We were all over the political center – no one too radical, but liberals, conservatives, democrats, and republicans. MOH did not demand that we all thought alike.
Senator Hatfield did demand that we use him as an instrument to accomplish the things that we cared about. One day when the Senator hauled all of his legislative staff into the Lincoln conference room. I don’t remember what fired him up, but he was not happy with what he saw as our “reactive” work. He told us in no uncertain terms that he needed us to care deeply about something. He told us that his greatest accomplishments as an elected official came because of a partnership between him, Oregon, and his staff. He challenged us to care deeply enough about making the world, country, or state a better place and to use his elected office as a way to pursue that passion. He told us stories about his work with refugees, and about how that became his work because of the work of a compassionate member of his legislative staff.
That was a crystallizing moment for me. Not at that second, but over the coming weeks and years, I learned that I truly cared about a couple of things. First, I truly care about excellence in government. I do not believe in the idea of “good enough for government work.” Second, I truly care about helping people find and protect community. Whether that community is Ashland – a place with a strong sense of itself – or the landscape of the Columbia River Gorge, I know that working in communities with an exceptionally high quality of life is difficult but worth it. It is Mark Hatfield’s fault that I know my life’s work and that I view my work as a partnership among passionate elected officials, citizens, and staff.
Oregon is literally covered with evidence of Mark Hatfield’s partnerships with people of passion. The Oregon Trail Visitor’s Center in Baker City, the Columbia River Gorge National Scenic Area, the U.S Fish and Wildlife Nation Forensics Lab in Ashland, OHSU, much of Willamette University, Portland State, etc, etc, etc. Likewise, Oregon is filled with the people who Senator Hatfield taught to be excellent and passionate public servants. Many of the staffers and interns who worked for Senator Hatfield are engaged every day in making the world, the country, and Oregon a better place. In this era where campaign committees and strong political parties seem to have not only polarized the political landscape but to have paralyzed it as well, his legacy of people who think for themselves and have passion for their work offers me hope. I will miss Mark Hatfield.
Martha Bennett
It was not a surprise this morning to learn that he has died. He had been ill for seven or so years, not much seen since he fell down in 2004.
His death is the end of an era. I grew up in a time when people could be “liberal Republicans” and “conservative Democrats,” and Senator Hatfield was definitely part of that era. I didn’t always agree with Mark Hatfield. He came from a very consistent set of political beliefs forged by his strong family, his faith, and his rapid rise in Oregon politics. He was the most “pro-life” person I know. So, he and I might not have agreed on abortion rights, but his views were consistent. He opposed abortion, but he also opposed the death penalty and was a proponent of peace. His Republican Party was the party of Abraham Lincoln and Herbert Hoover, which favored clear thought. His staff – both in Washington D.C. and in Oregon – reflected that same degree of independence. We were all over the political center – no one too radical, but liberals, conservatives, democrats, and republicans. MOH did not demand that we all thought alike.
Senator Hatfield did demand that we use him as an instrument to accomplish the things that we cared about. One day when the Senator hauled all of his legislative staff into the Lincoln conference room. I don’t remember what fired him up, but he was not happy with what he saw as our “reactive” work. He told us in no uncertain terms that he needed us to care deeply about something. He told us that his greatest accomplishments as an elected official came because of a partnership between him, Oregon, and his staff. He challenged us to care deeply enough about making the world, country, or state a better place and to use his elected office as a way to pursue that passion. He told us stories about his work with refugees, and about how that became his work because of the work of a compassionate member of his legislative staff.
That was a crystallizing moment for me. Not at that second, but over the coming weeks and years, I learned that I truly cared about a couple of things. First, I truly care about excellence in government. I do not believe in the idea of “good enough for government work.” Second, I truly care about helping people find and protect community. Whether that community is Ashland – a place with a strong sense of itself – or the landscape of the Columbia River Gorge, I know that working in communities with an exceptionally high quality of life is difficult but worth it. It is Mark Hatfield’s fault that I know my life’s work and that I view my work as a partnership among passionate elected officials, citizens, and staff.
Oregon is literally covered with evidence of Mark Hatfield’s partnerships with people of passion. The Oregon Trail Visitor’s Center in Baker City, the Columbia River Gorge National Scenic Area, the U.S Fish and Wildlife Nation Forensics Lab in Ashland, OHSU, much of Willamette University, Portland State, etc, etc, etc. Likewise, Oregon is filled with the people who Senator Hatfield taught to be excellent and passionate public servants. Many of the staffers and interns who worked for Senator Hatfield are engaged every day in making the world, the country, and Oregon a better place. In this era where campaign committees and strong political parties seem to have not only polarized the political landscape but to have paralyzed it as well, his legacy of people who think for themselves and have passion for their work offers me hope. I will miss Mark Hatfield.
Martha Bennett
Wednesday, August 3, 2011
One Minute Minutes August 2, 2011
August 2, 2011 Regular Meeting
6:30 p.m. Annual Meeting with Ashland Community Hospital.
The Council met with the Hospital Board Chair Doug Diehl and Chief Executive Officer Mark Marchetti about the Hospital’s performance, their financial condition, and the projects they are currently tackling.
Mayor’s Announcements
Councilor Voisin read a proclamation declaring August 6, 2011 as Hiroshima Day and August 9, 2011 as Nagasaki Day.
Mayor Stromberg welcomed Jackson County Commissioner Don Skundrick to the meeting.
Consent Agenda.
Consent items were approved including:
1. Minutes of the Boards, Commissions and Committees
2. A Liquor License Application for Ruby’s Neighborhood Restaurant on Pioneer Street
3. A recommendation from the Public Art Commission to implement, The Wishing Tree mural at Helman Elementary School
4. An amendment to the Transportation and Growth Management grant of $40,000 for the RSP update
5. Reconvening the Public Safety Bond Committee to evaluate options for expanding or relocating the Police Station and to evaluate possible funding options for the expansions or relocation. Council approved asking the Mayor to appoint and additional member who served on the Facilities Master Plan Committee to the existing list of Public Safety Bond Committee members.
6. Repealing the resolution which created the AFN Advisory Board.
VIII.1. Pilot Project for Road Diet on North Main.
Council heard testimony from nearly 30 people on the proposed pilot project. Council voted to move forward with the Hersey/Wimer realignment project and once completed, move forward with the North Main pilot road diet. Council directed staff to move as quickly as possible in order to complete the road diet prior to the start of the school year in 2012.
Council approved use of overlay funds for the Hersey/Wimer project and approved the Cooperative Improvement Agreement with ODOT for $115,000 to partially fund the pilot project.
XI.1. Historic District Standards.
Council approved the revisions to Ashland’s Historic District Design Standards with the revision to remove “wood shingles” from Section IV-B-9 and directed staff to prepare the relevant code amendments for implementation into the City’s land use approval process.
XI.2. Comment to the Council listserv.
Councilor Chapman has requested time to discuss the Comment to the Council listserv. This item was postponed to a subsequent meeting due to time constraints.
6:30 p.m. Annual Meeting with Ashland Community Hospital.
The Council met with the Hospital Board Chair Doug Diehl and Chief Executive Officer Mark Marchetti about the Hospital’s performance, their financial condition, and the projects they are currently tackling.
Mayor’s Announcements
Councilor Voisin read a proclamation declaring August 6, 2011 as Hiroshima Day and August 9, 2011 as Nagasaki Day.
Mayor Stromberg welcomed Jackson County Commissioner Don Skundrick to the meeting.
Consent Agenda.
Consent items were approved including:
1. Minutes of the Boards, Commissions and Committees
2. A Liquor License Application for Ruby’s Neighborhood Restaurant on Pioneer Street
3. A recommendation from the Public Art Commission to implement, The Wishing Tree mural at Helman Elementary School
4. An amendment to the Transportation and Growth Management grant of $40,000 for the RSP update
5. Reconvening the Public Safety Bond Committee to evaluate options for expanding or relocating the Police Station and to evaluate possible funding options for the expansions or relocation. Council approved asking the Mayor to appoint and additional member who served on the Facilities Master Plan Committee to the existing list of Public Safety Bond Committee members.
6. Repealing the resolution which created the AFN Advisory Board.
VIII.1. Pilot Project for Road Diet on North Main.
Council heard testimony from nearly 30 people on the proposed pilot project. Council voted to move forward with the Hersey/Wimer realignment project and once completed, move forward with the North Main pilot road diet. Council directed staff to move as quickly as possible in order to complete the road diet prior to the start of the school year in 2012.
Council approved use of overlay funds for the Hersey/Wimer project and approved the Cooperative Improvement Agreement with ODOT for $115,000 to partially fund the pilot project.
XI.1. Historic District Standards.
Council approved the revisions to Ashland’s Historic District Design Standards with the revision to remove “wood shingles” from Section IV-B-9 and directed staff to prepare the relevant code amendments for implementation into the City’s land use approval process.
XI.2. Comment to the Council listserv.
Councilor Chapman has requested time to discuss the Comment to the Council listserv. This item was postponed to a subsequent meeting due to time constraints.
Thursday, July 28, 2011
North Main Street and the Proposed Road Diet
The traffic issues on North Main include:
• Cars travelling faster than the posted speed limit
• Numerous left turns onto side streets and driveways
• Unfriendly pedestrian environment
• Lack of bicycle lanes
• Limited number of crosswalks
• High crash rate
The physical constraints of North Main include:
• A narrow 4 lane arterial street
• The intersection at Hersey and Wimer Streets (highest crash rate of any intersection in Ashland)
• Neighborhoods and businesses on both sides of the street
• Narrow sidewalks that abut the curb (no buffer between pedestrians and cars)
• Lack of bike lanes
The Transportation Commission is trying to solve the safety issues within the confines of the existing space. Their recommendation is a Road Diet: reduce the number of traffic lanes to three, reduce the number of possible left hand turns and add bike lanes. Three lanes allow a center lane for left hand turns and a single travel lane in each direction. The single travel lane reduces weaving and lane changes which improves vehicle flow and narrows the road which naturally slows motorists’ speed. A bike lane accommodates cyclists and provides a buffer between the sidewalk and the traffic lane.
The most number of vehicle crashes in Ashland occur at the Hersey/Wimer Intersection at North Main. City staff recommends lining up Hersey and Wimer Streets to facilitate left hand turns from North Main onto those streets and from those streets onto North Main. Aligning the intersection and implementing the Road Diet as a pilot program is expected to significantly reduce the safety issues on North Main.
On August 6, the City Council will consider two options: align the Hersey/Wimer intersection and then implement the pilot Road Diet or implement the pilot Road Diet and a year later align the intersection. City Council meetings are broadcast live on channel 9.
To read about the pilot project, see http://www.ashland.or.us/Page.asp?NavID=14230
• Cars travelling faster than the posted speed limit
• Numerous left turns onto side streets and driveways
• Unfriendly pedestrian environment
• Lack of bicycle lanes
• Limited number of crosswalks
• High crash rate
The physical constraints of North Main include:
• A narrow 4 lane arterial street
• The intersection at Hersey and Wimer Streets (highest crash rate of any intersection in Ashland)
• Neighborhoods and businesses on both sides of the street
• Narrow sidewalks that abut the curb (no buffer between pedestrians and cars)
• Lack of bike lanes
The Transportation Commission is trying to solve the safety issues within the confines of the existing space. Their recommendation is a Road Diet: reduce the number of traffic lanes to three, reduce the number of possible left hand turns and add bike lanes. Three lanes allow a center lane for left hand turns and a single travel lane in each direction. The single travel lane reduces weaving and lane changes which improves vehicle flow and narrows the road which naturally slows motorists’ speed. A bike lane accommodates cyclists and provides a buffer between the sidewalk and the traffic lane.
The most number of vehicle crashes in Ashland occur at the Hersey/Wimer Intersection at North Main. City staff recommends lining up Hersey and Wimer Streets to facilitate left hand turns from North Main onto those streets and from those streets onto North Main. Aligning the intersection and implementing the Road Diet as a pilot program is expected to significantly reduce the safety issues on North Main.
On August 6, the City Council will consider two options: align the Hersey/Wimer intersection and then implement the pilot Road Diet or implement the pilot Road Diet and a year later align the intersection. City Council meetings are broadcast live on channel 9.
To read about the pilot project, see http://www.ashland.or.us/Page.asp?NavID=14230
Thursday, July 21, 2011
One Minute Minutes from July 18 and 19
July 18, 2011 Study Session
Council discussed the Urban Renewal Feasibility Study.
July 19, 2011 Regular Meeting
Special Presentation
John Williams of the Forest Lands Commission and Fire Chief John Karns presented the new Ashland Creek Watershed map. The commission intends to use the map as an educational tool to heighten community awareness of the watershed.
Consent Agenda.
Consent items were approved including:
1. Minutes of the Housing Commission from March 23. 2011
2. The award of two public contracts for janitorial services.
3. An extension of an existing contract for legal services with Douglas McGeary.
4. A lease amendment to the existing Civil Air Patrol (CAP) lease.
5. The award of a public contract to L.N. Curtis & Sons for fire hose and related equipment.
6. The request to use an alternative contracting approach (solicitation process) for fuel purchases.
7. Authorized signature of an IGA with Jackson County for building inspection services.
VIII.1. Resolution updating miscellaneous fees and charges.
Council approved a Resolution Adopting a Miscellaneous Fees and Charges Document and Repealing Prior Fee Resolutions 2001-05, 2007-34, and 2008-29 and the Hourly Service Charge Section of Resolution 1999-29. Councilor Morris asked whether the City should reduce the fees associated with placing overhead electric lines underground to encourage underground lines.
VIII.2. Lease of the Lithia Springs Property (Ashland Gun Club Lease) .
Council approved an Order authorizing the lease of real property to the Ashland Gun Club under the terms of a lease negotiated with the Ashland Gun Club and included in the packet..
XI.1. Economic Development Strategy.
Council adopted the Economic Development Strategy. Council added a requirement for an annual update of the strategy each year and adopted a motion for the staff to report quarterly on progress on the strategy.
XI.2. Effluent Temperature Preferred Option.
Council approved the recommendation to use riparian shading as the preferred option for both the “near field” and “far field” temperature requirements for wastewater effluent.
Council discussed the Urban Renewal Feasibility Study.
July 19, 2011 Regular Meeting
Special Presentation
John Williams of the Forest Lands Commission and Fire Chief John Karns presented the new Ashland Creek Watershed map. The commission intends to use the map as an educational tool to heighten community awareness of the watershed.
Consent Agenda.
Consent items were approved including:
1. Minutes of the Housing Commission from March 23. 2011
2. The award of two public contracts for janitorial services.
3. An extension of an existing contract for legal services with Douglas McGeary.
4. A lease amendment to the existing Civil Air Patrol (CAP) lease.
5. The award of a public contract to L.N. Curtis & Sons for fire hose and related equipment.
6. The request to use an alternative contracting approach (solicitation process) for fuel purchases.
7. Authorized signature of an IGA with Jackson County for building inspection services.
VIII.1. Resolution updating miscellaneous fees and charges.
Council approved a Resolution Adopting a Miscellaneous Fees and Charges Document and Repealing Prior Fee Resolutions 2001-05, 2007-34, and 2008-29 and the Hourly Service Charge Section of Resolution 1999-29. Councilor Morris asked whether the City should reduce the fees associated with placing overhead electric lines underground to encourage underground lines.
VIII.2. Lease of the Lithia Springs Property (Ashland Gun Club Lease) .
Council approved an Order authorizing the lease of real property to the Ashland Gun Club under the terms of a lease negotiated with the Ashland Gun Club and included in the packet..
XI.1. Economic Development Strategy.
Council adopted the Economic Development Strategy. Council added a requirement for an annual update of the strategy each year and adopted a motion for the staff to report quarterly on progress on the strategy.
XI.2. Effluent Temperature Preferred Option.
Council approved the recommendation to use riparian shading as the preferred option for both the “near field” and “far field” temperature requirements for wastewater effluent.
Wednesday, June 29, 2011
One Minute Minutes June 28th Special Meeting
Special Presentation & Awards
A Proclamation was read declaring July 15, 2011 as Oregon Child Coalition Day.
The Mayor called for a moment of silence for Ric Sayre.
Consent Agenda.
Consent items were approved including:
1. Minutes of the Boards, Commissions and Committees
2. An Intergovernmental Agreement with Emergency Communications of Southern Oregon to provide emergency dispatch services to Ashland.
3. “A Resolution Transferring Appropriations Within the 2010-2011 Budget” to remain compliant with Oregon Budget Law
4. The collection agreement between the City of Ashland and the United States Forest Service to provide a watershed patrol during the summer fire season
VI.1 Public Hearing Request for Noise Variance
Council approved a request for a noise variance for the use of amplified sound resulting from OSF performances in Lithia Park.
VII.1. License for Oregon Shakespeare Festival Performances in Lithia Park
Council approved the issuance of the license to the Oregon Shakespeare Festival.
VII.2. Resolution Allocating FY 2011-12 for Economic Development Program Funds
Council approved the Resolution Allocating Economic Development Program Funds with the provision that that no remaining funds be spent without Council approval.
VII.2. Contracts with Ashland Chamber of Commerce
Council approved the contract with the Chamber of Commerce for Visitor and Convention Bureau services for FY 2011-12 in the amount of $293,160.
Council approved the supplemental contract with the Chamber of Commerce for developing and completing a business retention and expansion survey consistent with the draft Economic Development Strategy in the amount of $25,000. Councilors will forward suggestions about the survey to Martha Bennett who will forward to the Chamber.
A Proclamation was read declaring July 15, 2011 as Oregon Child Coalition Day.
The Mayor called for a moment of silence for Ric Sayre.
Consent Agenda.
Consent items were approved including:
1. Minutes of the Boards, Commissions and Committees
2. An Intergovernmental Agreement with Emergency Communications of Southern Oregon to provide emergency dispatch services to Ashland.
3. “A Resolution Transferring Appropriations Within the 2010-2011 Budget” to remain compliant with Oregon Budget Law
4. The collection agreement between the City of Ashland and the United States Forest Service to provide a watershed patrol during the summer fire season
VI.1 Public Hearing Request for Noise Variance
Council approved a request for a noise variance for the use of amplified sound resulting from OSF performances in Lithia Park.
VII.1. License for Oregon Shakespeare Festival Performances in Lithia Park
Council approved the issuance of the license to the Oregon Shakespeare Festival.
VII.2. Resolution Allocating FY 2011-12 for Economic Development Program Funds
Council approved the Resolution Allocating Economic Development Program Funds with the provision that that no remaining funds be spent without Council approval.
VII.2. Contracts with Ashland Chamber of Commerce
Council approved the contract with the Chamber of Commerce for Visitor and Convention Bureau services for FY 2011-12 in the amount of $293,160.
Council approved the supplemental contract with the Chamber of Commerce for developing and completing a business retention and expansion survey consistent with the draft Economic Development Strategy in the amount of $25,000. Councilors will forward suggestions about the survey to Martha Bennett who will forward to the Chamber.
Wednesday, June 8, 2011
One Minute Minutes for June 6 and 7
June 6, 2011 Study Session
Council heard a report from Jeff Tashman and Nancy Guitteau about the preliminary information about the boundaries, market potential, and revenue potential for Croman, the railroad district, and the downtown as part of the Feasibility Study for urban renewal for these areas. The next part of the report will be presented at the July 18, 2011 study session.
June 7, 2011 Regular Meeting
Executive Session. Council met in an Executive Session to discuss property, labor negotiations, and pending litigation.
Special Presentation/Proclamation
1. Ashland citizens are invited to join with the Ashland Elks and pledge allegiance to the Flag and Nation on Flag Day, June 14 at noon in the Plaza
2. The Ashland High School students traveling to Guanajuato gave a brief presentation.
Consent Agenda.
Consent items were approved including:
1. Minutes of the Boards, Commissions and Committees
2. Appointment of Mike Morris as Council Liaison to the Firewise Commission
3. A $10,500 contract amendment with KAS & Associates for the Jefferson Ave. project
4. An exemption from the competitive bid process and directly award a contract for graphic design services for Park projects
5. An IGA with the Oregon Department of Aviation for the 2011 pavement maintenance program
6. An exemption from the competitive bid process and directly award a contract to CVO Electrical Systems
7. Appointment of Catherine Gould to the Conservation Commission.
VIII. 1. Public Hearing on adoption of the Budget for FY 2011-2012.
Council approved:
1. A Resolution adopting the annual budget with modifications recommended by staff to address carry over projects and new capital projects.
2. A Resolution declaring the City’s election to receive state revenues
3. A Resolution certifying the City provides sufficient municipal services to qualify for State subventions
4. First reading of an Ordinance levying taxes for the period of July 1, 2011 to June 30, 2012 for a sum of $9,997,229.
Council also directed staff to schedule a brief meeting with members of the Budget Committee prior to the next Council meeting to accept the recommendations of the Social Services and Economic and Cultural Grant sub committees of the full Budget Committee.
VIII. 2. Public Hearing on appeal of a land use approval for 260 First Street.
Council rejected the appeal, finding that the appeal was not appropriately filed, and affirmed the Planning Commission’s decision to approve the project.
X.1. Lease on Imperatrice Property.
Council approved the lease with Standing Stone Brewing Company. Council directed staff to look into leasing the remaining Imperatrice property located above the TID canal.
X.2. Adoption of Findings for 163 Hitt Road Appeal.
Council adopted the findings as presented.
XI.1. Resolution implementing GASB 54.
Council approved the Resolution implementing GASB 54.
XIII. Co-sponsorship of SOPride Event.
Council approved the request that the City co-sponsor the SO Pride event this October.
Council heard a report from Jeff Tashman and Nancy Guitteau about the preliminary information about the boundaries, market potential, and revenue potential for Croman, the railroad district, and the downtown as part of the Feasibility Study for urban renewal for these areas. The next part of the report will be presented at the July 18, 2011 study session.
June 7, 2011 Regular Meeting
Executive Session. Council met in an Executive Session to discuss property, labor negotiations, and pending litigation.
Special Presentation/Proclamation
1. Ashland citizens are invited to join with the Ashland Elks and pledge allegiance to the Flag and Nation on Flag Day, June 14 at noon in the Plaza
2. The Ashland High School students traveling to Guanajuato gave a brief presentation.
Consent Agenda.
Consent items were approved including:
1. Minutes of the Boards, Commissions and Committees
2. Appointment of Mike Morris as Council Liaison to the Firewise Commission
3. A $10,500 contract amendment with KAS & Associates for the Jefferson Ave. project
4. An exemption from the competitive bid process and directly award a contract for graphic design services for Park projects
5. An IGA with the Oregon Department of Aviation for the 2011 pavement maintenance program
6. An exemption from the competitive bid process and directly award a contract to CVO Electrical Systems
7. Appointment of Catherine Gould to the Conservation Commission.
VIII. 1. Public Hearing on adoption of the Budget for FY 2011-2012.
Council approved:
1. A Resolution adopting the annual budget with modifications recommended by staff to address carry over projects and new capital projects.
2. A Resolution declaring the City’s election to receive state revenues
3. A Resolution certifying the City provides sufficient municipal services to qualify for State subventions
4. First reading of an Ordinance levying taxes for the period of July 1, 2011 to June 30, 2012 for a sum of $9,997,229.
Council also directed staff to schedule a brief meeting with members of the Budget Committee prior to the next Council meeting to accept the recommendations of the Social Services and Economic and Cultural Grant sub committees of the full Budget Committee.
VIII. 2. Public Hearing on appeal of a land use approval for 260 First Street.
Council rejected the appeal, finding that the appeal was not appropriately filed, and affirmed the Planning Commission’s decision to approve the project.
X.1. Lease on Imperatrice Property.
Council approved the lease with Standing Stone Brewing Company. Council directed staff to look into leasing the remaining Imperatrice property located above the TID canal.
X.2. Adoption of Findings for 163 Hitt Road Appeal.
Council adopted the findings as presented.
XI.1. Resolution implementing GASB 54.
Council approved the Resolution implementing GASB 54.
XIII. Co-sponsorship of SOPride Event.
Council approved the request that the City co-sponsor the SO Pride event this October.
Friday, June 3, 2011
Spring has sprung
It appears that Spring will make an appearance (perhaps brief) this weekend. It certainly should be here: High School graduation takes place in Lithia Park tonight, First Friday Artwalk is tonight, and OSF opens the previews for the shows in the Elizabethan Theater. I thought you might want a quick update on a couple of issues.
Weed Ordinance. The deadline for Ashland residents to trim tall grass and tall weeds is fast approaching (June 15). With all this rain, we will likely have a bumper crop. In case you are asked, the City’s ordinance can be found here. The maximum height for weeds in Ashland is four inches.
Background Documents. In addition to the information that staff posted on this blog last week, I thought you’d be interested in a link to the Facilities Master Plan and to the Public Safety Bond Committee report . There is obviously a lot of citizen energy around this issue, and I’ll be working with Parks & Recreation, Public Works, and Police to involve the public and to help the Council and Parks & Recreation Department work on whatever decision is ultimately made about the Grove.
Legislative Session. As the Oregon Legislature winds up its current session, there is a lot of interesting activity. Check here for the League of Oregon Cities latest bulletin.
Weed Ordinance. The deadline for Ashland residents to trim tall grass and tall weeds is fast approaching (June 15). With all this rain, we will likely have a bumper crop. In case you are asked, the City’s ordinance can be found here. The maximum height for weeds in Ashland is four inches.
Background Documents. In addition to the information that staff posted on this blog last week, I thought you’d be interested in a link to the Facilities Master Plan and to the Public Safety Bond Committee report . There is obviously a lot of citizen energy around this issue, and I’ll be working with Parks & Recreation, Public Works, and Police to involve the public and to help the Council and Parks & Recreation Department work on whatever decision is ultimately made about the Grove.
Legislative Session. As the Oregon Legislature winds up its current session, there is a lot of interesting activity. Check here for the League of Oregon Cities latest bulletin.
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