One Minute Minutes February 21, 2012

6:00 p.m. Study Session
I. Council discussed the procedure and scoring system for the Citizen Budget committee, sub-committee to use in evaluating grant applications for these grants.

6:30 p.m. Executive Session
Council help an executive session pursuant to ORS 192.660 to consider the employment of a Public Officer.

7:00 Regular City Council Meeting

VII. Consent Agenda
Council approved the following items:
1. Approval of minutes of Board and Commissions
2. Approval of IGA to Acquire Aerial Photos for City mapping
3. Appointments of Council Liaisons
4. Amendment to 2010 Fund Exchange Agreement No. 26612 for the Laurel Street Safe Route to School Project.
5. Review of 2013 Mayor and Council Budget.
6. Installation of a mural on Enders Alley
7. Disposal of surplus transformers and contract award to Transformer Technologies.
8. An IGA for Accela Automation Software for electronic building permit and plan review
9. A Request for Historic Preservation Grant
10. Extension of the Refrigerator/Freezer Recycling Program

VII. Public Hearings
1. Council approved the purchase of 2,773 square feet of land along Ashland Creek for a future trail to be developed by Parks. The total estimate of the purchase is $23,532.
2. Council approved the transfer of city-owned housing property to the Parks Department in exchange for $125,059.

X. Unfinished Business
1. Council did not support the creation of a resolution of a constitutional amendment to eliminate “personhood” for corporations and unions. Council directed staff to prepare a resolution addressing campaign expenditures limitations.

XI New Business1. Council approved the appointment of Dave Kanner as City Administrator.
2. Council adopted the Operations Guide for Commission and Committees.

XII. Ordinances, Resolutions, and Contracts
1. Council approved the Resolution Allocating Anticipated TOT Revenues and directed staff to clarify expenditures of the 10% for City economic development programs must first be approved by Council.
2. Council approved the Resolution Relating to the Expenditure of Monies for the Economic Cultural, Sustainable Grants Resolution; to add to the Resolution a 4th category relating to tourism and to include the scoring criteria put forth by staff.

One Minute Minutes February 6 and 7, 2012

Study Session of February 6, 2012
FY13 Capital Improvement Program (CIP) Project List, the FY 13-18 CIP Program and the FY13 Capital Equipment Plan. Council heard a from Mike Faught, City Public Works Director outlining the City’s Capital Improvement Program (CIP) for FY 2013-2018 and the projects scheduled for work in FY 2013.

City Council Meeting of January 17, 2012
VII. CONSENT AGENDA
Council approved the following items:
1. Minutes of Boards, Commissions and Committees
2. Confirmation of Appointment of Mike Gardiner to the Transportation Commission.
3. Confirmation of Appointment of Frank Betlejewski to the Forest Lands Commission.

VIII. PUBLIC HEARINGS
1. Public Hearing and Approval of Quitclaim Deed. Council approved staff recommendation to abandon the Nevada Street sewer pump station and its accompanying force main.

2. Public Hearing and Adoption of the FY 2013 CIP Project List, the Overall FY 13-18 CIP Program and the FY 13 Capital Equipment Plan. Council adopted the proposed CIP FY13-18.

X. UNFINISHED BUSINESS
1. New Policy for the City’s Annual Economic, Cultural, and Sustainability Grant Program. Council approved the following allocation of TOT funds:
a. Allocation of Funds
i. Non Tourism allocation: 80% to the general fund, 10% to City Economic Development Program, 10% to Economic, Cultural and Sustainability Grant program.
ii. Tourism allocation: 56% to the Chamber of Commerce, 10% for City Economic, Cultural and Sustainability Grant program, 3% for Public Art, 10% City Capital projects related to tourism, $110,135 to the Oregon Shakespeare Festival and any remaining funds rolled into the City Capital projects related to tourism.
b. Criteria for Evaluation of Grant Submissions
i. This item is continued to the February 21 regular Council meeting to be discussed in a study session at 6:00. Discussion will center on criteria for Sustainability Grant submissions.

XI. NEW AND MISCELLANEOUS BUSINESS
1. Special Event Fee for OSPRIG Council voted not to waive fees for the OSPRIG march on March 4.
2. IGA Between OMEU Association. Council approved the IGA between Oregon Electric Municipal Utilities Association (OMEU) and the City of Ashland.
3. SAFER Grant. Council approved applying for SAFER Grant to fund three firefighters for two years.
4. Funding Agreement with Oregon Department of Forestry. Council approved the funding agreement with the Oregon Department of Forestry for the purpose of fuel reduction around residential properties.
5. Economic Development Implementation Plan Quarterly Update. Council accepted the Economic Development Strategy Quarterly Report as presented.
6. Guidelines for Commission Sponsorship. Council approved the Guidelines for Commission Sponsorship as presented.
7. Quarterly Financial Report. Council approved the Quarterly Financial Report.

XII. ORDINANCES, RESOLUTIONS AND CONTRACTS
None.

XII. OTHER BUSINESS
1. Resolution Supporting Elimination of Corporate Personhood. This item was moved to the agenda for the February 21, 2012 regular Council meeting.